Effective Date: October 4, 2025
Company: Urban Ice Botanicals (“we,” “our,” or “us”)
Website: www.urbanicebotanicals.com
These Affiliate Terms & Conditions (“Agreement”) govern participation in our affiliate program (“Program”). By applying to or participating in the Program, you (“Affiliate,” “you,” or “your”) agree to be bound by this Agreement. Please read carefully.
- Enrollment in the Program
1.1 Application Process – To join, you must submit a complete and accurate affiliate application through our affiliate platform. Incomplete or false applications may be rejected.
1.2 Approval & Rejection – We reserve the right to approve, reject, or revoke any application at our sole discretion, with or without reason.
1.3 Ongoing Eligibility – Approval may be revoked at any time if we believe your promotional methods violate this Agreement.
1.4 Affiliate Dashboard Access – Upon acceptance, you will receive login credentials to the affiliate dashboard to access links, creatives, and reports.
- Affiliate Obligations
2.1 Compliance with Laws – You agree to comply with all applicable laws, including but not limited to:
Federal Trade Commission (FTC) endorsement guidelines.
CAN-SPAM Act (for email marketing).
General Data Protection Regulation (GDPR) and other applicable data privacy laws.
2.2 Ethical Conduct – You must act with honesty, integrity, and professionalism.
2.3 Content Restrictions – Affiliates may not:
Use misleading, exaggerated, or unsubstantiated claims.
Promote content involving violence, hate, discrimination, adult content, or illegal activity.
Make medical or health claims not approved by Urban Ice Botanicals.
2.4 Marketing Channels – Affiliates may promote through blogs, websites, social media, email, and video channels, provided:
You own or control the channel.
You clearly disclose affiliate relationships.
You do not engage in spam or black-hat marketing tactics.
2.5 Email Marketing – If you use email, you must:
Obtain recipients’ consent before sending.
Include accurate sender details and unsubscribe links.
Not send bulk unsolicited emails.
- Affiliate Links & Tracking
3.1 Unique Links – You will receive unique tracking links to be used in all promotions.
3.2 Cookies – Our program uses cookies to track referrals. The standard cookie duration is 60 days.
3.3 Last Click Attribution – Sales are credited to the last valid affiliate link clicked by the customer before purchase.
3.4 Tracking Limitations – We are not liable for tracking issues caused by:
Users deleting cookies.
Ad blockers.
Browser incompatibility.
Customers using different devices.
- Commissions & Payments
4.1 Commission Structure – You will earn commissions as outlined in your affiliate dashboard.
4.2 Valid Sales – Commissions apply only to:
Completed orders not refunded, cancelled, or charged back.
Orders placed through your affiliate link.
4.3 Exclusions – No commissions will be earned on:
Self-purchases or orders by close family members.
Wholesale, bulk, or reseller purchases.
Fraudulent or suspicious transactions.
4.4 Payment Schedule – Commissions are paid monthly, after the 45-day refund grace period, and once the minimum payment threshold has been met.
4.5 Minimum Payout – A minimum balance of $100 is required before payment is issued.
4.6 Payment Method – Payments will be made via PayPal, bank transfer, or paper check. Transaction fees are your responsibility.
4.7 Taxes – Affiliates are responsible for filing and paying all taxes due. We may require tax forms (e.g., W-9 for U.S. affiliates, W-8BEN for international affiliates).
- Prohibited Activities
5.1 Advertising Restrictions – Affiliates may not:
Bid on Urban Ice Botanicals brand terms, trademarks, or domain names in paid search campaigns.
Use our brand name in domain names, usernames, or social handles without approval.
Engage in PPC (pay-per-click) arbitrage against our official ads.
5.2 Fraudulent Behavior – Prohibited activities include:
Cookie stuffing.
Fake leads or transactions.
Using bots or automated traffic.
Misleading promotions or impersonating Urban Ice Botanicals.
5.3 Discounting – You may not:
Create unauthorized discount codes.
Offer rebates, cashback, or other incentives not approved by us.
- Program Administration
6.1 Modifications to Program – We may update commission rates, cookie durations, or Program rules at any time.
6.2 Notice of Changes – Any changes will be posted in the affiliate dashboard and/or emailed to you. Continued participation constitutes acceptance of updates.
6.3 Inactive Accounts – Accounts with no activity for 12 months may be closed, with unpaid commissions forfeited.
- Term & Termination
7.1 Term – This Agreement remains in effect until terminated by either party.
7.2 Termination by You – You may terminate your participation at any time by notifying us.
7.3 Termination by Us – We may terminate immediately if you:
Breach any terms of this Agreement.
Engage in fraudulent or illegal activities.
Harm our brand reputation.
7.4 Effect of Termination – Upon termination:
You must remove all affiliate links, banners, and materials.
Outstanding valid commissions will be paid at the next payout cycle.
Fraudulent earnings will be forfeited.
- Intellectual Property
8.1 Ownership – All Urban Ice Botanicals trademarks, content, images, and materials remain our property.
8.2 License – Affiliates are granted a limited, revocable license to use approved marketing materials solely for participation in the Program.
8.3 Restrictions – You may not modify, misrepresent, or use our intellectual property beyond approved purposes.
- Confidentiality
9.1 Affiliates may receive access to confidential business information (e.g., marketing strategies, product launches).
9.2 You agree not to disclose or misuse confidential information.
- Data Protection
10.1 Affiliate Data – We will collect and process your data in accordance with our Privacy Policy.
10.2 Customer Data – Affiliates may not access, store, or use customer personal data.
- International Affiliates
11.1 If you are located outside the United States, you are solely responsible for ensuring compliance with your local laws, taxes, and reporting obligations.
11.2 Payments to international affiliates may be subject to additional transfer fees.
- Limitation of Liability
12.1 We will not be liable for indirect, incidental, punitive, or consequential damages (loss of revenue, profits, or data).
12.2 Our maximum liability is limited to commissions earned by you in the 3 months prior to the claim.
- Dispute Resolution
13.1 Any disputes should be addressed first through written communication with our Affiliate Program team.
13.2 If unresolved, disputes shall be governed by binding arbitration in Clark County, Nevada.
- Relationship of Parties
14.1 You are an independent contractor. Nothing in this Agreement creates a partnership, joint venture, employment, or agency relationship.
14.2 You have no authority to make statements, warranties, or commitments on behalf of Urban Ice Botanicals.
- Governing Law
This Agreement shall be governed by and construed under the laws of the State of Nevada, without regard to conflict of law rules.
- Contact
For questions regarding this Agreement, please contact:
Company: Urban Ice Botanicals
Email: sales@urbanicebotanicals.com
Address: 2785 North Lamb Blvd, Las Vegas, Nevada 89115
Website: www.urbanicebotanicals.com
